Jordyn’s Light 3rd Annual Family Fun Day & Raffle Extravaganza

2026 Vending Rules & Guidelines

Thank you for your interest in being part of the Jordyn’s Light Family Fun Day & Raffle Extravaganza — a day filled with love, remembrance, and community. This event raises funds and awareness for families coping with pregnancy and infant loss.

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​Event Details

• Date: Saturday, August 29, 2026

• Time: 12:00 PM – 8:00 PM

• Location: DFK Pavilion – 1200 Parker Blvd, Tonawanda, NY

• Setup: Begins at 9:30 AM and must be fully complete by 12:00 PM sharp

• Teardown: May begin once raffle drawings start and must be completed by 9:00 PM

• This is an outdoor event – rain or shine.

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Priority Registration

• Previous vendors receive first pick

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Vendor Requirements

• Vendors must bring their own tent, tables, and chairs.

• Vendor spaces are 10 x 10 feet.

• Tent weights are required — any vendor without proper weights will be asked to take their tent down for safety.

• No electricity is available.

• Vendors are responsible for their own setup, display, and cleanup.

• Vendors are required to submit their raffle basket or Amazon raffle wishlist donation by July 1, 2026.

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Vendor Contribution

There is no vending fee for this event.
Each vendor is required to:

• Donate a raffle basket valued at $50 or more, or

• Select and donate a $50 prize item from the official Jordyn’s Light Raffle Amazon Wishlist.

All donations directly support Jordyn’s Light Inc. and help fund resources, programs, and community events that bring comfort and connection to grieving families.

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Event Expectations

• Vendors must remain set up and open until raffle drawings begin.

• Only one business per booth unless pre-approved.

• All vendors must maintain a family-friendly environment and follow all event and venue guidelines.

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Vendor Arrival & Setup

• Vendors may unload in the designated vendor unloading zone only.

• All vehicles must be moved to the general parking lot by 11:45 AM.

• Food trucks must arrive on time and be fully ready to serve by 12:00 PM.

• Late vendors will not be permitted to set up and will forfeit their participation in the event.

• Vendor spaces are measured off but not assigned. Spaces are available on a first-come, first-set-up basis within the designated vending area.

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Liability & Responsibility

• Jordyn’s Light Inc., its volunteers, venue partners, and affiliates are not responsible for any injury, loss, theft, or damage that may occur before, during, or after the event.

• Vendors participate at their own risk and are encouraged to carry their own liability insurance.

• Vendors are responsible for the safety and supervision of their setup, products, and belongings at all times.

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Weather & Safety

• This is a rain-or-shine event. Vendors are responsible for bringing any weather protection or setup accommodations they may need.

• In the event of severe weather or emergency conditions, vendors must follow all instructions from event staff

• Jordyn’s Light Inc. reserves the right to delay, pause, or adjust setup if safety concerns arise.

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Prohibited Items

• No alcohol, tobacco, vaping, or illegal substances.

• Items that require special licenses to sell (e.g., firearms, CBD, or similar regulated products).

• Copyright-infringing or trademarked items (including unlicensed characters or logos).

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🚫 No-Show & Cancellation Policy

Once approved, your spot is confirmed and cannot be transferred to another vendor.

If you are unable to attend, please notify the event coordinator at least 10 days before the event so we can adjust setup plans and vendor spacing.

Vendors who cancel last minute or no-show will not receive their raffle donations back.

Failure to show up without notice or communication will result in no longer being considered for any future Jordyn’s Light events.