Jordyn’s Light 2nd Annual Family Fun Day & Raffle Extravaganza

Vendor Rates & Rules

Thank you for your interest in becoming a vendor at Jordyn’s Light 2nd Annual Family Fun Day & Raffle Extravaganza! This is a fantastic opportunity to connect with families, showcase your products or services, and support an important cause. Your vendor fees help cover event expenses, allowing us to bring this special day to the community. Please carefully review the vendor guidelines before submitting your application.

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Event Details

• Date: Saturday, August 30, 2025

• Time: 12:00 PM – 8:00 PM

• Location: DFK Pavilion, 1200 Parker Blvd, Tonawanda, NY 14223 (Right next to the Lincoln Park pool)

• Setup Time: 10:00 AM – 12:00 PM (All vendors must be fully set up by 12:00 PM; late vendors will not be permitted.)

• Breakdown Time: Begins at 8:00 PM (Vendors must remain set up for the entire event.)

 

Vendor Rates

• Standard Vendor Booth: $65 (Includes a 10x10 space; vendors must bring their own tents, tables and chairs.)

• Food Vendor Booth/Truck: $75 (For businesses selling food; must comply with all health regulations and provide required permits.) Food vendor with a kids menu is needed​

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Vendor Rules & Guidelines

Application & Payment

• To ensure variety and fairness, vendor types are limited.

• Vendor spaces are available on a first-come, first-served basis upon acceptance.

• If accepted, vendors will receive a welcome letter with a payment link to complete registration.

• Full payment is required to secure your spot. Vendor fees are non-refundable unless the event is canceled.

 

Booth Setup & Requirements

• Vendors must be fully set up by 12:00 PM. Late arrivals will not be permitted.

• Vendors must provide their own tents, tables, chairs, and display materials.

• Tents must have proper weights. Vendors without tent weights will not be allowed to set up their tent.

• Vendors must remain set up for the entire event.

 

Electricity & Wi-Fi

• Electricity is NOT available. Please plan accordingly.

• Wi-Fi is available but not guaranteed. The event location has access to free Wi-Fi from a nearby town building, but there is no guaranteed connection. Vendors should plan their payment processing accordingly.

 

Product & Service Guidelines

• All products and services must be family-friendly and appropriate for a public community event.

• No counterfeit or unauthorized merchandise is allowed.

• Food vendors must comply with all health department regulations and provide necessary permits.

Liability & Insurance

• Jordyn’s Light and event organizers are not responsible for any lost, stolen, or damaged items.

• Vendors assume all liability for their products, services, and interactions with customers.

• Food vendors must provide proof of liability insurance if applicable.

Marketing & Promotion

• Vendors are strongly encouraged to help promote the event on social media and through their networks to maximize exposure and increase attendance.

• We appreciate vendors who actively engage in spreading the word to help make this event a success!

Children & Supervision

• Vendors bringing children to the event must ensure they are properly supervised for the entire duration of the event.

Clean-Up & Departure

• Vendors are responsible for keeping their booth area clean throughout the event.

• All trash and materials must be properly disposed of before leaving.

• Breakdown starts at 8:00 PM. Early breakdown is not permitted.

 

Important Notes

• This event is rain or shine—please plan accordingly.

• Vendor fees are non-refundable and non-transferable.

• Jordyn’s Light reserves the right to refuse vendor applications that do not align with the event’s mission or guidelines.

 

Ready to Join Us?

• To apply as a vendor, please complete the vendor application form and submit payment by 7 Days upon acceptance.

• For questions, please contact info@jordynslight.org

• We look forward to having you as part of Jordyn’s Light 2nd Annual Family Fun Day & Raffle Extravaganza!